Da 31 Template

Instructions on How to Fill Out Da 31

Filling out the DA 31 form is a straightforward process. This form is essential for requesting leave and must be completed accurately to ensure proper processing. Once you fill out the form, it will need to be submitted to your supervisor for approval.

1. Obtain the DA 31 form. You can find it online or through your unit's administrative office.
2. Fill in the Control Number. This is usually assigned by your unit.
3. Enter your personal information. Include your name (last, first, middle initial), DOD ID, rank, and the date in YYYYMMDD format.
4. Provide your leave address. This should include your street address, city, state, ZIP code, and phone number.
5. List your organization and station. Include your point of contact's email and phone number.
6. Select the type of absence. Check the appropriate box for chargeable, non-chargeable, or combination leave, and specify the type of leave you are requesting.
7. Fill in the leave dates. Enter the start date (FROM) and end date (TO) of your requested leave in YYYYMMDD format, along with the total number of days requested.
8. Indicate accrued and requested leave. Fill in the accrued leave balance and the amount of chargeable and non-chargeable leave requested.
9. Sign the form. The requestor must sign and date the form. If unavailable, a supervisor can sign on their behalf.
10. Supervisor's recommendation. The supervisor should fill in their name, title, rank/grade, and indicate approval or disapproval by signing and dating the form.
11. Approving authority signature. This section must be completed by the approving authority, including their name, title, rank/grade, and signature with the date.
12. Departure and return authority signatures. Fill in the necessary details for departure and return authorities, including their names, titles, signatures, and dates.
13. Complete the remarks section. If applicable, include any additional remarks or information required by personnel or finance.

Filling out the DA 31 form correctly is essential for requesting leave. Here are some key takeaways:

• Personal Information: Ensure that all personal details, such as name, DOD ID, and rank, are accurate. This information is crucial for processing your request.
• Type of Absence: Clearly indicate the type of leave you are requesting. Options include chargeable, non-chargeable, or a combination. Choose the appropriate category to avoid confusion.
• Leave Dates: Specify the exact dates for your leave request. Include the start and end dates, as well as the total number of days requested.
• Signatures Required: Obtain necessary signatures from your supervisor and approving authority. If you are unavailable, your supervisor can sign on your behalf.
• Privacy Considerations: Remember that the DA 31 form is subject to the Privacy Act of 1974. Handle the form and any personal information with care to protect your privacy.

The DA 31 form, known as the Request and Authority for Leave, is a crucial document for service members seeking leave from duty. Along with the DA 31, there are several other forms and documents that may be required during the leave process. Each of these documents serves a specific purpose and helps ensure that the leave is properly documented and authorized.

• DA Form 4856: This is a Developmental Counseling Form used to document counseling sessions between a service member and their supervisor. It can be relevant if leave is requested due to performance issues or personal challenges.
• DA Form 4187: This form is used for personnel actions, including requests for changes in duty status. If a service member needs to change their leave request or status, this form may be necessary.
• Leave Orders: Official orders that authorize a service member to take leave. These orders provide confirmation of the leave dates and are often required for travel or accommodation arrangements.
• Travel Voucher (DD Form 1351-2): This form is used to claim reimbursement for travel expenses incurred while on leave. Service members must submit this form to receive any eligible travel allowances.
• Medical Documentation: If leave is requested for medical reasons, relevant medical documents may need to be submitted. This could include a doctor's note or other health-related paperwork to support the leave request.
• POC Contact Information: A document that provides the point of contact details for the service member's organization. This information is essential for communication during the leave period.

Understanding these forms and documents can streamline the leave process for service members. Each document plays a role in ensuring that the leave is authorized and that all necessary protocols are followed. Proper documentation helps avoid any complications and ensures that service members can take their well-deserved time off with peace of mind.

When filling out the DA 31 form, it is essential to follow specific guidelines to ensure accuracy and compliance. Here are five things you should and shouldn't do:

• Do double-check all personal information, including your name and DOD ID, for accuracy.
• Do clearly specify the type of leave you are requesting to avoid confusion.
• Do include a valid leave address, ensuring it is complete with street, city, state, and ZIP code.
• Do sign the form in the designated area to validate your request.
• Do keep a copy of the completed form for your records.

• Don't leave any sections blank; fill out all required fields.
• Don't use abbreviations or shorthand that may cause misunderstandings.
• Don't forget to specify the dates clearly; use the correct format (YYYYMMDD).
• Don't submit the form without your supervisor's signature if required.
• Don't ignore the instructions provided; they are there to assist you.