Da Template

Instructions on How to Fill Out Da

Filling out the DA Form requires careful attention to detail. This form is essential for tracking and managing equipment and supplies. Follow these steps to ensure accurate completion.

1. Begin by entering the Hand Receipt/Annex Number in the designated field.
2. Fill in the FROM and TO sections with the appropriate names or unit designations.
3. In the Hand Receipt Number field, provide the unique identifier for the hand receipt.
4. Enter the End Item Stock Number to identify the specific item being accounted for.
5. Provide a detailed End Item Description that accurately describes the item.
6. Include the Publication Number associated with the item.
7. Fill in the Publication Date to indicate when the item was published.
8. Specify the Quantity of the item being accounted for.
9. For the Annex/CR section, enter relevant details as necessary.
10. If applicable, indicate the Condition Codes for quarters furniture.
11. When needed, provide the Accounting Requirements Code (ARC) for components receipt.

Filling out and using the DA Form 2062, commonly known as the Hand Receipt, is an important process for managing government property. Here are key takeaways to ensure proper completion and usage:

• Understand the Purpose: The DA Form 2062 serves as a record for the hand receipt of government property, detailing what items are being issued and to whom.
• Complete All Required Fields: Make sure to fill in all necessary information, including the hand receipt number, stock number, item description, quantity, and the recipient's details.
• Use the Correct Format: Follow the guidelines provided in DA PAM 710-2-1. This ensures compliance with military property management policies.
• Identify the Type of Receipt: Clearly indicate whether it is a hand receipt, hand receipt for quarters furniture, or a hand receipt annex/components receipt. Each type has specific requirements.
• Check for Condition Codes: When applicable, enter the condition codes for furniture or equipment. This helps in assessing the state of the property being issued.
• Review Accounting Requirements Code (ARC): For annex/components receipts, ensure that the ARC is correctly recorded. This is crucial for inventory management.
• Maintain Accurate Records: Keep copies of the completed form for both the issuer and the recipient. This provides a reliable reference for future audits or inquiries.

When managing military property, several forms and documents complement the DA Form 2062. Each serves a specific purpose in ensuring accountability and proper documentation of assets. Below is a list of commonly used documents along with brief descriptions of their functions.

• DA Form 3749: This form is used as a hand receipt for non-expendable items. It provides a record of property issued to individuals or units, ensuring accountability for valuable equipment.
• DA Form 2062-1: This is an extension of the DA Form 2062, used specifically for recording additional items not covered in the original hand receipt. It helps maintain accurate records of all property.
• DA Form 3161: This document serves as a temporary hand receipt for property. It is often used for items that are on loan or being transferred between units, providing a record of the transaction.
• DA Form 7000: This form is used to document the transfer of property between individuals or units. It ensures that the receiving party acknowledges the receipt of the items listed.
• DA Form 1687: This is a notice of delegation of authority to receive property. It designates individuals who are authorized to accept property on behalf of a unit, ensuring proper chain of custody.
• DA Form 4500: This form is used for inventory management. It helps track the status and location of property, ensuring that all items are accounted for at all times.
• DA Form 1602: This document is a request for issue or turn-in of property. It initiates the process for obtaining or returning items, facilitating effective property management.

Utilizing these forms alongside the DA Form 2062 can enhance property accountability and streamline the management process. Proper documentation is essential for maintaining operational readiness and ensuring compliance with military regulations.

When filling out the DA form, there are important dos and don'ts to keep in mind. Following these guidelines can help ensure accuracy and compliance.

• Do double-check all entries for accuracy before submission.
• Do use clear and legible handwriting or type the information.
• Do ensure that all required fields are completed.
• Do reference the appropriate publication number and date.
• Do keep a copy of the completed form for your records.
• Don't leave any fields blank unless specified.
• Don't use abbreviations that may cause confusion.
• Don't submit the form without a proper review by a supervisor.
• Don't forget to include the Hand Receipt Annex number when required.