Notarized Odometer Statement Template

Instructions on How to Fill Out Notarized Odometer Statement

After completing the Notarized Odometer Statement form, you will need to have it signed in the presence of a notary public. This step is crucial for ensuring the document is legally valid. Here’s how to fill out the form correctly.

1. Begin with your name: In the first blank, write your full name as the individual completing the form.
2. State and county: Fill in the state and county where the notarization will take place.
3. Enter the mileage: Write the current mileage of the vehicle in the designated space.
4. Year of the vehicle: Indicate the year of the vehicle you are documenting.
5. Make and model: Fill in the make and model of the vehicle.
6. Vehicle Identification Number (VIN): Enter the VIN, which is a unique identifier for the vehicle.
7. Owner’s name: Write the name of the registered owner of the vehicle.
8. Date of notarization: Fill in the date when the notarization occurs.
9. Signature of the owner: The registered owner should sign their name in the appropriate space.
10. Notary Public section: Leave the area for the notary to complete, including their signature and commission expiration date.

When filling out and using the Notarized Odometer Statement form, keep these key takeaways in mind:

• Ensure that all sections of the form are completed accurately, including the vehicle's mileage, year, make, model, and VIN.
• The form must be signed in the presence of a Notary Public, who will verify the identity of the person signing.
• Provide satisfactory evidence of identity to the Notary. This could be a driver's license or another form of identification.
• Double-check that the date of the notarization is filled out correctly to avoid any issues.
• Keep a copy of the completed form for your records, as it serves as proof of the odometer reading at the time of sale.
• Understand that this form is often required when transferring ownership of a vehicle to ensure transparency about mileage.
• Be aware that falsifying information on this form can lead to legal consequences.
• Consult with a professional if you have questions about the form or the notarization process.

When dealing with the sale or transfer of a vehicle, several important documents may accompany the Notarized Odometer Statement. Each of these forms serves a specific purpose and helps ensure a smooth transaction. Below is a list of commonly used documents that you may encounter.

• Bill of Sale: This document acts as a receipt for the sale of the vehicle. It includes details such as the purchase price, date of sale, and information about both the buyer and seller. It serves as proof of the transaction.
• Title Certificate: The vehicle title is a legal document that proves ownership. It must be transferred from the seller to the buyer during the sale. The title includes vital information like the vehicle identification number (VIN) and the owner's details.
• Vehicle Registration: This document shows that the vehicle is registered with the state. It includes the owner's name, address, and the vehicle's details. The buyer will need to register the vehicle in their name after the sale.
• Emissions Certificate: In some states, an emissions certificate is required to prove that the vehicle meets environmental standards. This document is essential for registering the vehicle and may be needed during the sale.
• Release of Liability: This form protects the seller by officially notifying the state that they are no longer responsible for the vehicle once it has been sold. It typically requires the seller's signature and the buyer's information.
• Power of Attorney: If the seller cannot be present for the transaction, a power of attorney document allows someone else to sign on their behalf. This form must be notarized to be valid.
• Service Records: While not mandatory, providing service records can help build trust between the buyer and seller. These documents show the vehicle's maintenance history and can indicate how well the vehicle has been cared for.
• Warranty Documents: If the vehicle is still under warranty, providing the warranty documents can be beneficial for the buyer. This information outlines what is covered and for how long.
• Insurance Information: Buyers will need to obtain insurance before they can legally drive the vehicle. Providing information about the vehicle's previous insurance can help facilitate this process.

Understanding these documents and their purposes can greatly ease the process of buying or selling a vehicle. Always ensure that all necessary paperwork is completed accurately to avoid complications later on. A smooth transaction benefits everyone involved.

When filling out the Notarized Odometer Statement form, it's important to follow specific guidelines to ensure accuracy and legality. Here are five things you should and shouldn't do:

• Do: Fill in all required fields completely and accurately.
• Do: Double-check the mileage before submitting the form.
• Do: Ensure the notary public is present when you sign the document.
• Do: Keep a copy of the completed form for your records.
• Do: Use clear and legible handwriting or type the information.

• Don't: Leave any fields blank; incomplete forms may be rejected.
• Don't: Use correction fluid or tape on the form.
• Don't: Sign the document before the notary public is present.
• Don't: Forget to include the date of signing.
• Don't: Provide false information regarding the vehicle's mileage.