Roof Inspection Template

Instructions on How to Fill Out Roof Inspection

Completing the Roof Inspection form is an important step in ensuring the integrity and safety of your building's roof. By following these steps, you will provide all necessary information clearly and accurately, which will help in assessing the roof's condition and planning any needed maintenance.

1. Start by entering the Inspection Date and the name of the Inspector at the top of the form.
2. Fill in the Structure Information section. Include the Structure ID, what it is Used For, the Job No., and the Year Roof Applied.
3. Describe the Structure by selecting whether it is Permanent or Temporary, and indicate the Building Type (e.g., Single-family, Apartments, Multi-family, Other).
4. Provide the Resident Key Contact Name and the Owner/Mgr. Contact if different from the resident.
5. Enter the Structure Address, including the City/ST/Zip code.
6. List the Owner/Mgr. Phone and Owner/Mgr. E-Mail for further communication.
7. In the Roofing Company Contact Information section, fill in the Roofing Contractor Company name and address, along with the contact person's details, including Phone and E-Mail.
8. Provide details about any Previous Maintenance and Repair Work done on the roof, including dates and who performed the work.
9. Indicate the Date of Last Inspection and whether the roof is guaranteed. If yes, attach a copy of the guarantee.
10. Answer whether the occupancy or use of the building has changed since the last inspection. If yes, describe the changes.
11. State if any changes, additions, or new penetrations have been made to the roof since the last inspection. If so, provide details.
12. Indicate if there has been any leakage and describe the conditions (e.g., light rain, heavy rain, etc.).
13. Specify if emergency repairs were performed and describe the nature of those repairs.
14. For the Code Condition section, mark the appropriate codes (G, F, P) for various locations and actions taken, such as Interior Roof Deck, Walls, Exterior Walls, and Drains/Downspouts.
15. Finally, complete the Miscellaneous and Photographic Record sections as needed, ensuring to mark all items with the appropriate code on the roof plan grid.

Filling out and using the Roof Inspection form is a crucial step in maintaining the integrity of a roofing system. Here are key takeaways to consider:

• The inspection date and inspector should be clearly recorded to establish a timeline for maintenance.
• Structure information, including Structure ID and description, is essential for identifying the specific roof being inspected.
• Document the roofing contractor's contact information to facilitate communication regarding repairs or maintenance.
• Include details about any previous maintenance and repair work to provide context for the current inspection.
• Indicate whether the roof is guaranteed and attach a copy of the guarantee if applicable.
• Note any changes in occupancy or use of the building since the last inspection, as this may affect roof performance.
• Record any leakage issues and the conditions under which they occurred to help diagnose potential problems.
• Emergency repairs should be documented, including descriptions of the work done.
• Use the provided codes to assess the condition of various roof components, such as the interior roof deck and exterior walls.
• Keep copies of the inspection forms and any photographic evidence in the Roof Historical Record for future reference.

By adhering to these guidelines, individuals can ensure a thorough and effective roof inspection process, ultimately leading to better maintenance and longevity of the roofing system.

The Roof Inspection form is a critical document used in assessing the condition of a roof. However, several other forms and documents often accompany it to provide a comprehensive view of the roofing situation. Below is a list of these related documents, each serving a specific purpose.

• Maintenance Record: This document details all previous maintenance performed on the roof, including dates and descriptions of work done. It helps track the roof's history and informs future inspections.
• Warranty Information: This includes any warranties associated with the roof materials or installation. It outlines the coverage and terms, which are essential for understanding potential liabilities.
• Repair Authorization Form: This form is used to obtain permission from the property owner before any repair work begins. It ensures that all parties agree on the scope and cost of the repairs.
• Inspection Report: A detailed report summarizing findings from the roof inspection. It includes notes on the roof's condition, recommended actions, and photographs for visual reference.
• Contractor’s Proposal: This document outlines the proposed work by the roofing contractor, including costs, timelines, and materials to be used. It serves as a formal offer to the property owner.
• Insurance Claim Form: If damage is reported, this form is used to file a claim with the property owner's insurance company. It documents the damage and the need for repairs.
• Building Permit: Required for any significant roof repairs or replacements, this document ensures that the work complies with local building codes and regulations.
• Photographic Documentation: This includes all photos taken during the inspection process. It visually supports the findings and can be essential for claims or future inspections.

These documents collectively enhance the understanding of the roof's condition and history, facilitating informed decision-making regarding maintenance and repairs.

When filling out the Roof Inspection form, it's important to follow certain guidelines to ensure accuracy and completeness. Here’s a list of things you should and shouldn’t do:

• Do: Provide clear and accurate information for the inspection date and inspector's name.
• Do: Include all relevant structure details, such as the structure ID and description.
• Do: Describe any previous maintenance or repair work in detail, including dates and who performed the work.
• Do: Indicate any changes in occupancy or building use since the last inspection.

• Don't: Leave any sections blank; incomplete forms can lead to misunderstandings.
• Don't: Use vague descriptions when detailing conditions or issues; be specific.
• Don't: Forget to attach copies of any guarantees if the roof is guaranteed.
• Don't: Ignore the importance of documenting any emergency repairs performed.