Sample Roof Certification Template

Instructions on How to Fill Out Sample Roof Certification

Filling out the Sample Roof Certification form is a straightforward process. This document is essential for confirming the condition of a roof after inspection or repairs. Follow these steps carefully to ensure all necessary information is included.

1. Begin by using your company’s letterhead or invoice. Make sure it clearly displays your company name, address, telephone number, and license number.
2. At the top of the form, write "CERTIFICATION" in bold to indicate the purpose of the document.
3. In the section labeled "Re:", write the full address of the property being certified.
4. Next, include a statement about the inspection. You can say something like: "Based upon the inspection of a qualified roofer employed by this firm and upon his recommendation, roof inspection and/or repairs have been completed in a workmanlike manner at the above certification address."
5. State the condition of the roof. For example: "Upon completing inspection and/or repairs, roof covering is deemed in satisfactory condition with no evidence of leaks."
6. Explain how the inspection was conducted. You might write: "Roof inspections are accomplished by observing visible elements while walking over roof surface. The inspector is concerned only with what he can see at that time."
7. Certify that there is no conflict of interest. You can say: "I hereby certify that I have no interest present or prospective in the property, buyer, lender, or other party involved in this transaction."
8. Clearly state the certification period. Use the wording: "This roof is certified (or warranted or guaranteed) to be moisture proof (or water tight) for two (2) years."
9. Include a disclaimer about coverage limitations. For example: "Severe weather and unforeseen problems such as leakage caused by foot traffic on the roof cover, natural disaster, skylights, solar or other types of heat/cool units are not covered by this certification. It does not apply to any patio covers or porches attached to the home, only livable area."
10. Finally, add the date of the certification.
11. Sign the document with your name and title, ensuring it is clear and professional.

When filling out and using the Sample Roof Certification form, it is important to keep several key points in mind. Here are some essential takeaways:

• The certification must be on the letterhead or invoice of a licensed roofing contractor.
• Include the contractor’s name, address, telephone number, and license number on the form.
• The wording should clearly state that the roof is certified, warranted, or guaranteed to be moisture proof for a minimum of two years.
• Ensure that the address of the subject property is included in the certification.
• The inspection must be conducted by a qualified roofer employed by the contracting firm.
• The inspector will only assess visible elements while walking over the roof surface.
• It is crucial to state that the inspector has no interest in the property or parties involved in the transaction.
• The certification covers only the livable area of the home and excludes patio covers or porches.
• Be aware that certain conditions, such as severe weather or damage from foot traffic, are not covered by this certification.

By following these guidelines, you can ensure that the Sample Roof Certification form is completed accurately and serves its intended purpose effectively.

When obtaining a roof certification, several other forms and documents may be necessary to ensure a comprehensive understanding of the property’s condition and the responsibilities of all parties involved. Below are some common documents that are often used alongside the Sample Roof Certification form.

• Roof Inspection Report: This document details the findings of a professional inspection of the roof. It outlines any issues found, repairs needed, and the overall condition of the roofing system. This report serves as a foundation for the roof certification.
• Contractor's Invoice: An invoice from the roofing contractor outlines the services provided, including inspections or repairs. It typically includes a breakdown of costs and confirms that the work has been completed as agreed.
• Warranty Agreement: This document specifies the terms of the warranty provided by the roofing contractor. It details what is covered, the duration of the warranty, and any limitations or exclusions, offering additional protection for the homeowner.
• Property Disclosure Statement: This statement is often required by law and informs potential buyers about the condition of the property, including any known issues with the roof. It helps to ensure transparency in real estate transactions.
• Insurance Certificate: This certificate verifies that the roofing contractor carries the necessary insurance coverage. It protects both the contractor and the homeowner in case of accidents or damages that may occur during the roofing work.

These documents work together to provide a clear picture of the roof's condition and the responsibilities of all parties involved. Having them in place can help prevent misunderstandings and ensure that everyone is on the same page regarding the property's roofing system.

When filling out the Sample Roof Certification form, there are important guidelines to follow to ensure accuracy and compliance. Below is a list of things you should and shouldn't do.

• Do use a licensed roofing contractor’s letterhead or invoice.
• Do include the contractor’s name, address, telephone number, and license number.
• Do clearly state that the roof is certified, warranted, or guaranteed to be moisture proof for a minimum of two years.
• Do ensure that the certification is based on a thorough inspection by a qualified roofer.

• Don't omit any required contact information for the roofing contractor.
• Don't make claims about coverage for severe weather or unforeseen problems unless specified.
• Don't include patio covers or porches in the certification; focus only on livable areas.
• Don't forget to sign and date the certification to validate it.