Texas Odometer Statement Template

Instructions on How to Fill Out Texas Odometer Statement

Completing the Texas Odometer Statement form is a straightforward process that requires accurate information regarding the vehicle's mileage. After filling out the form, it must be signed by both the seller and the buyer or their respective agents. This form is essential for ensuring compliance with federal and state laws regarding odometer disclosures during vehicle ownership transfers.

1. Obtain the Texas Odometer Statement form (VTR-40).
2. In the first section, enter the name of the seller or agent in the space provided.
3. Fill out the vehicle description by providing the following details:
   • Year
   • Make
   • Body Style
   • Model
   • Vehicle Identification Number (VIN)
4. In the section labeled "Odometer Reading," enter the current mileage of the vehicle (without tenths).
5. Check one of the following statements if applicable:
   • The mileage stated is in excess of its mechanical limits.
   • The odometer reading is not the actual mileage.
6. Sign and date the form in the section for the seller or agent. Print your name in the space provided beneath your signature.
7. If the vehicle is titled in a firm’s name, print the firm’s name above your signature.
8. Provide the street address, city, state, and zip code of the seller or agent.
9. In the acknowledgment section for the buyer or agent, sign and date the form.
10. Print the name of the buyer or agent beneath the signature.
11. If the vehicle is purchased by a firm, print the firm’s name above the buyer or agent's signature.
12. Finally, provide the street address, city, state, and zip code of the buyer or agent.

Filling out the Texas Odometer Statement form is an essential step in the vehicle transfer process. Here are some key takeaways to consider:

• Mandatory Disclosure: Federal and state laws require sellers to disclose the odometer reading when transferring vehicle ownership.
• Consequences of Non-Compliance: Failing to complete the form accurately or providing false information can lead to significant penalties, including fines and possible imprisonment.
• Not for Title Transfer: This form cannot be used alongside title transfer documents that already meet federal and state odometer disclosure requirements.
• Accurate Mileage Reporting: Sellers must certify that the odometer reading reflects the actual mileage of the vehicle unless specific exceptions apply.
• Exceptions to Actual Mileage: If the odometer reading is inaccurate, the seller must check one of the designated statements indicating either mechanical limits or discrepancies.
• Signature Requirements: Both the seller and the buyer must sign the form, acknowledging the odometer disclosure.
• Firm Names: If the vehicle is titled in a business name, the firm’s name must be printed on the form where required.
• Legal Implications: Falsifying information on the Odometer Statement is classified as a third-degree felony under Texas law, emphasizing the importance of honesty in the disclosure process.

When transferring ownership of a vehicle in Texas, several documents may accompany the Texas Odometer Statement form to ensure a smooth and compliant transaction. Each document serves a specific purpose in the process, providing necessary information and legal protections for both the seller and buyer.

• Texas Certificate of Title: This is the primary document that proves ownership of a vehicle. It contains important details like the vehicle's make, model, year, and Vehicle Identification Number (VIN). A valid title is essential for the transfer process.
• Bill of Sale: This document serves as proof of the sale transaction between the buyer and seller. It includes details such as the sale price, date of sale, and the names of both parties. A bill of sale can be useful for tax purposes and future reference.
• Application for Texas Title: This form is necessary for buyers who are applying for a new title after purchasing a vehicle. It collects information about the buyer, seller, and vehicle, ensuring that the title is correctly issued in the buyer's name.
• Vehicle Registration Application: After obtaining the title, the buyer must register the vehicle with the Texas Department of Motor Vehicles (DMV). This application includes details about the vehicle and the owner, allowing for legal use on public roads.
• Proof of Insurance: Texas law requires that vehicle owners have insurance coverage. Providing proof of insurance is often necessary when registering the vehicle and can help protect both parties during the transfer process.
• Emissions Inspection Certificate: Depending on the vehicle's age and location, an emissions inspection may be required. This certificate verifies that the vehicle meets state environmental standards, which is crucial for registration.
• Power of Attorney: In some cases, the seller may grant power of attorney to another individual to handle the title transfer on their behalf. This document must be signed and notarized to be valid.
• VIN Verification Form: If the vehicle's title is from another state, a VIN verification may be necessary. This form confirms that the VIN on the vehicle matches the one on the title, ensuring authenticity and preventing fraud.

Having these documents ready can streamline the vehicle transfer process in Texas. Each one plays a vital role in ensuring compliance with state laws and protecting the interests of both the buyer and seller. Proper documentation helps avoid potential disputes and provides a clear record of the transaction.

When filling out the Texas Odometer Statement form, attention to detail is crucial. Here are ten important dos and don’ts to keep in mind:

• Do ensure that all information is accurate and truthful to avoid legal repercussions.
• Do clearly print your name as it appears on your identification.
• Do provide the complete vehicle identification number (VIN) without omitting any characters.
• Do check the appropriate box if the odometer reading is not the actual mileage.
• Do sign and date the form in the designated areas.

• Don't leave any sections blank; every part of the form must be filled out.
• Don't use the form for vehicles that do not meet the federal and state odometer disclosure requirements.
• Don't provide false information, as this can lead to severe penalties.
• Don't forget to inform the buyer/agent about any discrepancies in the odometer reading.
• Don't overlook the acknowledgment section; the buyer must also sign and date the form.

By following these guidelines, you can help ensure a smooth transaction while complying with legal requirements.